• Executive Administrative Assistant

    City
    Los Alamos
    State
    NM
    Job ID
    2019-2266
  • Overview

    Sealaska Technical Services (STS) is a critical subcontractor on the N3B Los Alamos LLC team and will be providing program management and technical services in support of the ground & surface water monitoring program at the U.S. Department of Energy’s Los Alamos National Laboratory.

    STS is a full-service engineering and environmental consulting company with a worldwide reach in the areas of environmental monitoring and remediation, national security, systems engineering, data management and analytics for both federal and commercial customers. Sealaska is an Alaska Native Corporation founded in 1972 and established by the Alaska Native Claims Settlement Act. 

    STS is currently seeking an experienced Executive Administrative Assistant responsible for supporting a wide range of activities. While working to achieve N3B LLCC objectives will ensure all activities and operations are performed in a safe and deliberate manner; will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety and security an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

    Responsibilities

    • Serve as the Executive Assistant to the General Manager

    • Provide support for client and stakeholder meetings, events, and venues including detailed planning, budgeting, and scheduling

    • Perform technical editing of project deliverables prior to submittal to ensure accuracy and completeness

    • Work with production team to ensure that all project deliverables are submitted in the proper format and meet deadlines

    • Work closely with the federal travel coordinator and proactively communicate travel approval status to management and staff

    • Provide support to receive deliverables, invoices and other documentation that triggers payment to subcontractors and vendors

    • Assist team members with expense report processing, including verification of applied charge codes, receipt tracking and verification, and processing using the expense reporting system

    • Provide travel and logistics support for domestic and international travel, including travel itineraries, reservations, and other travel related services

    • Responsible for ensuring the office is being well-maintained, general office equipment is functioning properly and all supplies needed are on hand

    • Responsible for office purchasing and inventory tracking of supplies, equipment and incidental needs of staff

    • Assist in the onboarding for new and incoming staff

    • Other duties as assigned

    Qualifications

    • High school diploma or equivalent
    • Bachelor’s Degree preferred; however, a combination of education and relevant experience wherein the knowledge, skills and abilities to perform the position’s duties and responsibilities have been adequately demonstrated is acceptable

    • Ability to perform duties and tasks that are varied and complex

    • Ability to serve as a resource to others in the resolution of problems and issues

    • Level of language skills, mathematical skills, communication skills, reasoning ability and computer skills necessary to perform essential functions of the job

    • Advanced word processing, spreadsheet, presentation, and database management experience

    • Ability to complete routine tasks with little direction and work under general supervision for guidance on complex tasks

    • Ability to identify and complete tasks according to priority

    • Ability to work in a team-oriented project environment

    • Familiarity with the LANL site and work environment preferred

    Travel Requirements: Infrequent (<5%) domestic travel may be required 
     

    Working Conditions and Physical Requirements (Light Work)

    • While performing the duties of this job, the employee is regularly required to talk or hear. The noise level in the work environment is usually quiet to moderate

    Light Work Category:

    • Physical demand requirements are in excess of those for sedentary work
    • The employee exerts up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects
    • The employee is frequently required to stand; walk; sit; use hands to handle or feel, and reach with hands and arms
    • The employee is occasionally required to stoop, kneel, crouch, or crawl
    • Specific vision abilities required by this job include close vision and distance vision

     General:

    • This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time
    • In this position the qualified candidate may support one of more of the following departments, Groundwater Monitoring, Surface Water Monitoring, Drilling, Storm Water Corrective Actions, and/or Remediation Services
    • The qualified candidate may be required to attain and maintain a DOE Q clearance
    • Individuals must be able to perform the essential functions of the job with or without reasonable accommodation
    • Individual must pass a pre-employment drug screen and accept all company policies
    • This position may require a physical fit-for-duty screen as well

    We are an Equal Opportunity Employer and we do not discriminate based on race, color, religion, national origin, sex, disability, sexual orientation, or age.

     

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